TRANSACTION PROCEDURES CIF
1. Buyer Company issues Irrevocable Corporate Purchase Order (ICPO) on its official company letterhead to the seller with Passport Copy and Bank Comfort Letter / POF.
2. Seller Company issue Draft Contract / Sales & Purchase Agreement (SPA Open for amendments if any) both parties sign and seal the present contract and exchange the copies electronically.
3. Seller Company registers and legalizes contract officially with the appropriate authorities to facilitate booking of allocation and securing a legitimate approval for the Transfer of Ownership Title/Allocation to buyerâ??s Company name at sellerâ??s expense.
4. Seller Company sends hard copy of the notarized and insured POP documents along with the legalized Contract to buyer Company. The Partial POP documents to be send along with the legalized Contract include:
a) Certificate of Origin.
b) Company Registration Certificate.
c) Statement of Product Availability.
d) Product Quality Passport (Dip Test Analysis).
e) Refinery Commitment to Produce / Supply.
f) Refinery Legalized Draft Contract.
g) Proforma Invoice.
5. On confirmation of the receipt of the partial POP, buyer must within five (5) banking days issue the Bank Guarantee in the form of Transferable (DLC/MT700). Failure to issue the said bank guarantee within the stipulated days. Buyer issues a Performance security financial deposit of $320,000.00USD (Three Hundred and Twenty Thousand United State
Dollars). This is to enable the seller secure the service of the Vessel for the transportation of the product to buyerâ??s destination port.
Note: Fee made by buyer will be deducted when making payment for the total cost of the product at the discharge port after a successful CIQ/SGS test at the discharge port.
6. Sellerâ??s bank sends through swift the original and full Proof of Product (POP) documents to the buyerâ??s bank and the Documentary Letter of Credit (DLC MT700) issued by the buyerâ??s bank on to the seller's bank will become immediately operative.
a) Copy of the Charter Party Agreement to transport the product to discharge port.
b) Copy of Shipping Schedule Document.
c) Copy of Product Analysis Report.
d) Copy of Certificate of Origin.
e) Copy of Bill of Lading
f) Copy of Tank Receipt.
g) Copy of Vessel Q88.
h) Copy of SGS Report.
i) Copy of Certificate of Product.
7. Both banks will confirm to seller and to buyer that the Documentary Letter of Credit (DLC MT700) has been accepted and the shipping commences as scheduled in the contract for the CIF delivery.
8. Payment will be made for the product by the buyerâ??s Bank via T/T MT103 Wire Transfer to the sellerâ??s bank after the CIQ/SGS Inspection at port of discharge and the delivery to the buyer bank of all documents required by the contract.
9. Seller releases the commission of the intermediaries immediately.
